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  • Rick Hewitt

TAKING THE NEXT STEP IN EDUCATION MANAGEMENT : THE CLOUD OPTION

Taking a look at all the challenges in education management, none are bigger right now then the need for real-time collaboration across departments, accurate version control, live reporting and automated workflow. It is very clear to see that manual running just doesn’t work for the education sector in any climate and especially not today. Instead, a new set of cloud collaboration tools are needed for institutions to be put in a place to reach their goals. No alt text provided for this image For example, a lightweight productivity tool like Microsoft Excel could do a good job at maintaining a list of students. However, this same tool is not capable of doing a good job when it comes to data storage of the student’s administration records, or keeping calendars updated regarding parent teacher conferences, dashboards and a host of other functions. While these productivity tools are quite fine and still needed in some cases, there are lots of issues surrounding its usage. One major challenge management’s face in education with the use of tools like Microsoft Excels and the likes is that of constant updating and version control. Although it is able to acquire data and manually update, users might choose to skip its usage and explore seemingly easier-to-use options due to time constraints. This leaves leaders blind to the real-time status and forced into a reactive situation. Most of the time, this brings about a variation of a team update email, or stand-up meeting with team members. In effect, this renders the productivity tools ineffective. But then, think about a platform whereby the activities of every key individual (students, teachers, administrators) in the working of an academic environment can be managed and collaborated on in real-time. Templates from leadership to ensure best practices are established with end-user flexibility to adapt to the needs of the key individual and still maintain alignment with the educators key goals of providing a positive and individual learning experience. Additionally, cloud-based software is quite sizable for most devices. The major workload is somewhere on an abstract database, therefore, users are only making use of the shared resources. To this end, you don’t really have to worry much about the size and specification of the devices of team members provided it meets up with the average standard. In addition, you don’t have to worry about peak usage days impacting your level of service, as cloud tools scale as needed on registration or graduation days of higher than normal demand. Lastly, deadlines can be set for them to execute their obligations and visibility maintained 24/7; this is the power of cloud. Cloud technologies make setup & monitoring quite easy and simple, improving the team alignment & individual accountability, allowing for less stressful & better decision making by all involved.

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